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Rules of Project Implementation

We kindly remind you about the necessity to submit implementation reports for projects approved for implementation in 2020 (Word document to be edited and scan of the signed document). The deadlines for submitting the reports were specified in the rules and regulations. The project number shall be the symbol of funding.

Project Implementation Report:

 

Final Report (after issuing the publication, not later than within 2 years as of the date of project completion):

In the correspondence regarding the project, the project symbol should be used, i.e. the funding source symbol. The number which does not include the unit code was solely the application number in the call and is not the implemented project number.  

The funding source symbol consists of the following elements: 

  1. unit code,
  2. project number in the unit,
  3. discipline (F – pharmaceutical sciences, M – medical sciences, Z – health sciences),
  4. project type (GW – internal grant, MB – Young Scientist from 2020, MBS – Young Scientist > 30 years of age, MBM – Young Scientist < 30 years of age, MG – student minigrant),
  5. N (research)
  6. year: 20 or 21.

 

e.g.  XXX/1/M/GW/N/21

 

Rules of implementing internal projects, young scientist projects and student minigrants.

Letter of 3 September 2021 on the fund disbursement calendar

2021 Projects:

30 September 2022: deadline for submitting applications in the workflow system;

31 December 2022: deadline for spending and documenting the costs incurred (presentation of invoices, invoices to civil-law contracts, business trips settlement etc.) in projects approved for funding in 2021

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General rules of fund disbursement:

  • The funds shall be spent in accordance with the cost estimate specified in the application submitted under the call.
  • Orders regarding funds disbursement shall be submitted in accordance with the procedure applicable in a given case (see below).
  • Orders regarding funds disbursement shall be made by the funds authorizing officer.
  • Purchase/expense may be made solely after the requests for making that purchase/expense are approved.
  • Accounting documents (bills, invoices), due to the epidemiological situation, shall be sent via e-mail, e.g. invoices shall be sent to: efaktury@wum.edu.pl.

 

Detailed rules of fund disbursement

Medical experiment insurance 

In January 2022, the rates for particular insurance categories changed.

The current rates according to the medical experiment category are as follows:

  • Survey – a study consisting solely in fulfilling the surveys by the experiment participants, contribution for the study: PLN 200
  • Clinical evaluation – a study consisting in a clinical evaluation, by means of such types of examinations as: ultrasonography, EKG and chest X-ray – 50% of the examined persons (not intervention), contribution for the study: PLN 220
  • Experiment which involves destruction of tissues – Experiment which involves destruction of tissues, consisting in drawing of venous blood 2x10ml, contribution for the study: PLN 3,200
  • Experiment which involves diagnostic tests – Experiment which involves diagnostic tests consisting in: colonoscopy, gastroscopy; contribution for the study: PLN 2,250
  • Experiment which involves intervention studies – Experiment which involves intervention examinations, i.e. biopsy, punctures of abdominal cavity, drawing specimen during operations, contribution for the study: PLN 2,400

Detailed rules for insurance regarding medical experiments implemented under the projects are described on: ubezpieczenia.wum.edu.pl

Implementation of projects requiring an approval of the competent ethics committee will be possible after it is submitted to the Department of Science. Until the moment of receiving an approval of the competent ethics committee, the disbursement of funds shall be restricted solely to the payment for the insurance policy (if required).    

 

Purchase of goods and services (internal and external), business trips, including participation fees:

 

Remuneration for persons not employed at MUW:

  • In order to make a request or an order for the performance of a work, a contract of mandate or a contract for specific job accompanied by declarations, and after the order or work is performed – an invoice, must be submitted.
  • The forms are available on the MUW website, in the Intranet, in the bookmark: Forms and printouts - Payroll Forms.
  • The documents must be submitted in the Department of Science.
  • MUW is represented in the contract by the Vice-Rector for Science and Technology Transfer.
  • The minimum hourly rate in 2021 under a contract of mandate was PLN 18.30.
  • The rules of concluding contracts shall be defined by the Rules and Regulations regarding Civil-Law Contracts at MUW (Rector’s Ordinance No. 9/2021)

Questions regarding the implementation of projects should be addressed to the Department of Science: aen@wum.edu.pl